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3 Tips to Get You to Inbox Zero

26 Aug 2016 7:30 AMLauren Nairne
3 Tips to Get You to Inbox Zero

Getting my email list down to zero and staying on top of my emails is something that I really focused on working on this year.  I was getting snowed under and anxious with the amount of idle e-mails that I hadn’t even addresses.  We are not the world’s biggest business, but we receive a huge amount of emails.  A lot of people write and ask questions, where they can get things and how well they can find certain products or costumes. And staying on top of emails is usually overwhelming.  I found that at times, I tend not to answer emails because my inbox is just mind-boggling.  Feel the same?

I had this conversation with one of my coaching clients recently and we talk about the fact that staying on top of your emails can really help make your day so much productive. So here are the best three tips that I can share to get you to the almighty ‘inbox zero’.  Try them and see if you notice the difference too.

 

 

  1. Answer emails twice a day
  • It may seem surprising, but I only answer emails twice a day. That’s the first thing I do when I get to my office, and it’s the last thing I do before I leave. I don’t have my emails open all day. You can do it in the morning and in the afternoon or at night whenever you’re most productive and only do it twice. If you are tempted to do it more than that, at least try and cut down.  Answering inquiries is essentially you doing their work instead of doing your own. It’s the whole theory of stop working in your business, and start working on your business; give it a go, you will be surprised how much more productive you become.  If something is urgent, they will pick up the phone and call you.  It's usually quicker that way anyway.  

 

  1. Turn off your notifications
  • Bing Bing, you get an e-mail on your phone.  You look at it, read it but don’t do anything about it until later. Turn off your notifications, because it sucks the time away.  Sounds scary doesn’t it? I actually really enjoy not getting interrupted by the bing bing anymore! Once I open and read it either on my computer or my phone when I get a chance, I do something either straight away or schedule when I’m going to action that email. If it’s going to take me more than 15 minutes to reply or I know that their reply needs a little bit of thought, I jot down on my work diary on when I’m going to answer that email. It’s either going to be tomorrow at 9 am or it’s going to be this afternoon at 3 pm. (Just like with the first tip, answer emails twice a day only). Every time your phone or computer goes bing bing you stop and look at it don’t you.  You lose your train of thought or you switch and do something else.  Turn of the bing bing and get your productivity back!

 

  1. Sit down and get through all of them at once.
  • Hundreds of emails that sit idle in your inbox can make you anxious. Don’t just start at one email then go back to what you are doing. Sit down and answer all of your emails together and get your inbox to zero. Weed out all the trash, unsubscribe to all the rubbish you don’t need and get your inbox to zero to start a fresh.  More importantly, keep it that way. Make it a goal every night or every other night that you’re not going to go to bed or you’re not going to leave your office, until your email is back to zero. Trust me it’s a whole new way of staying on top of your workload.  You don’t miss as much when there isn’t as much rubbish to look through… promise. 

 

Don’t let your e-mails cost you precious hours in your day.  Let’s face it we need all the time we can get.  Good luck with these 3 tips.  Let me know how you go, or if you have another great tip share below!